University

The receipt screen (shown below) offers you many options. Before receiving items you can change the unit cost and distribute additional costs over items. Packing slip information can be entered here as well.

• To change the unit cost, simply enter the new cost in the 'Unit Cost' field. When received, the cost will be the new unit cost of the item. The new cost will not be reflected on the PO form. The PO will always show the price at which the item was ordered. If you need to change the price on the PO before receipt, you must edit the line from the PO screen.

Distributing Costs

You can distribute additional cost by weighted qty (items ordered in larger quantity bear the larger share of the cost) or by weighted cost (more expensive items receive the higher percentage of cost).

• You must first enter the number of items received to the PO (either by typing it in or using Auto Fill).
• Enter the additional costs in the 'Addit'l$' field.
• Choose the method of distribution and check to see if the cost was distributed as you would like.
• To remove the distribution and select another method, simply click 'Reset ALL Costs.' This option will bring the unit cost back to its original amount.
• Once the additional costs have been distributed and saved, they cannot be changed.
• If lines are left open on the initial receipt, they will be available for additional cost distribution when they are received.
• Be sure that you distribute the extra cost before you save the receipt because you will not be able to distribute cost on items already received.
• The distributed cost will be reflected on the itemsı history.

Receiving

• Use the Packing Slip field to enter the packing slip information before saving the receipt.
• If the receipt was made on a day other than the current day, use the available drop-downs to enter the correct date.
• Use the Auto Fill option to automatically drop the quantity ordered into the quantity received field.
• Any item whose quantity received equals the quantity ordered will be closed when you click the 'Save' icon. You do not need to select the Close option from the dropdown.
• Enter the quantity in the Qty. Rcvd field for any item which has a partial receipt.
• Any item whose quantity received is less than the quantity ordered will remain open when 'Save' is clicked but will show the partial receipt you entered.
• To close a line without receiving the full quantity, you must manually change the drop-down option from 'Open' to 'Close.'

You can return to this screen to view the receipts, or you can click on the ıReceiptsı icon to view the Receipts form.ı The Receipts form (seen below) provides detailed information about your receipts including the individual receipts made against line items (partial receipts).