University

Those who have the security rights to approve requisitions and have been assigned to Approval Groups with appropriate approval levels can approve requisitions. Clicking on the Requisition Approval menu option displays the list of requisitions that this approver has been designated to approve.

The screen is divided and ordered by requisition number. The header for the requisition is delineated in light blue while the line items are listed beneath under the light gray line.

Before making an approval decision, you can view the individual line items of the requisition by clicking on the Line# itself. You can make the decision to edit the line item if it does not read the way it should. In order to do this you must have permission to edit the requisition.

You can also print either a requisition or a quotation form for the supplier and view and change the approval queue for the requisition. Use the printer icons to print any forms needed.ı Click the 'Approval Queue' link to see who was assigned to this requisition, who has already approved the requisition, and to add additional approvers.

The green arrow indicates who currently has the requisition in his approval list. You can redirect the requisition by selecting another approver in the list and processing the queue. You can also select approvers not in the current approval group by clicking the 'More Approvers' link. 'More Approvers' contain those approvers in the Emergency and Specialty approval groups.
To return to the approval screen, click the link in the upper left corner labeled 'Requisition Approval.'

You have the option to approve the entire requisition or individual line items. To deal with the entire requisition, go to the 'All Lines' line of the requisition and click on the action you wish to take: green check box for approval and red x for rejection. Once clicked you will receive a message indicating what action was taken on the requisition.

To approve or reject individual line items, click on either the check box or x to the left of the line number. Once clicked you will receive a message indicating what action was taken on the line. The approve or reject icon will then be displayed next to the line to indicate which action was taken.

Once all items in the Approval Queue have been processed (either approved or rejected), the Approval Queue will show as empty.

All approved items are routed to the Update Pending PO's section of eMaint so that the purchasing personnel can assign purchase order numbers to them. Approved items will show in the Requisition Center for that requestor as PO# ENDING. If a requisition is not approved, the approval date for the requisition will show, but the PO# will be blank.