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Suppliers are set up in the Maintenance Contacts table. When adding new Maintenance Contacts, select Supplier from the category pull-down list to make the record available when adding related suppliers in the Item Suppliers screen. Using the contacts table will enable you to select from the list and have the supplier ID and company name automatically filled in when the supplier is chosen.

Adding Suppliers to a Part Record

When a part detail is first opened, it automatically displays any associated suppliers below the detail screen in a section called Item Suppliers. The basic information of Supplier ID and name will show along with whether that supplier is the default supplier and any supplier part numbers. You can add a new supplier directly from this view by clicking 'Add' in the right corner of the Item Suppliers section. You can also edit or delete the reference by clicking the 'GoTo' link to the left of the record.

The Items by Supplier form automatically pulls the item information from the current part.

Select the Supplier ID and the company name will automatically be entered from the Maintenance Contact record for that supplier. Continue to enter any of the remaining supplier related information. Last Cost and Rec'd Date are updated anytime the part is purchased from this supplier. If you set the 'Default' field to 'True', this supplier will be considered the part's default supplier when processing purchases. Click 'Save Changes' to save the information.

NOTE: Supplier information is mandatory if you plan on using the system for purchasing.ı When you create parts records, you should also create at least one supplier relationship.

TIP: If you are unsure of a particular partıs supplier but would like to purchase this part, you can create a blanket supplier record in your Maintenance Contact file and use it for the situation. Since you are allowed to change the supplier after creating a purchase order, you are not forced to keep this "dummy" supplier for the part.