University

Adding Parts

You can add new parts from either the Parts list view or the Part detail screen. From the parts list, the 'Add New Record' hyperlink is in the upper right-hand corner of the screen. Click it to open a new window to add the new part. From the detail view, the 'Add' choice is the first link on the menu bar and will change the current window to the add mode.

The add form contains all of the fields made available for the part. The key field for Inventory Parts is Item No., and it can contain no more than 15 characters. The system will not allow a part record to be saved without indicating an Item Number. Click 'Save New Record' to save the new part. 'Cancel Changes' will completely discard the new part information.

Editing Parts

The form for editing part information can also be accessed from either the list or detail views. From the list view, click the pencil icon to the left of a part record to edit that part information. From the detail view, click the edit button in the menu bar to open the edit form.

The edit form (seen above) is similar to the add form, except that the key field cannot be edited. The key field is the unique identifier for the part. This can only be changed by using the 'Key Change' function (user must have security rights to access Key Change). Click 'Save Changes' to save the edits or 'Cancel Changes' to discard the editing. The form will return you to the detail view of the edited part.

Deleting Parts

To delete a part from the system, you must perform two steps. First, click the 'Delete' link on the part.ı Second, remove that part permanently by using the administrative function 'Remove Deleted Items.' If you only click the 'Delete' link, you have simply marked the record for deletion. The record can still be restored to your system by clicking the 'Undelete' link which will now appear on the item.