University

The Calendar allows you to view projected PMs and existing work orders on any given date, aiding you in the process of managing your work load. Viewing PMs on the calendar requires that your PM Schedules have the 'On Calendar' field set to 'True'.

The Calendar List

The Calendar screen shows a calendar display on the left side and a listing of the day's activities on the main panel.

The calendar itself shows today's date in a blue background and days with activities in a green background. Clicking any date on the calendar will list the activities on the main panel. To move from month to month, use the arrow buttons located at the top-right and top-left of the calendar.

The main panel shows your activities in a list. Located at the top of the list are three buttons. By default, today's date is displayed when you click the Calendar tab. If you navigate from it, the “Today” button will return you to today's date. The “Entire Month” button will list all the activities in the currently selected month. The “Add Reminder” button will open the reminder page in add mode. See the next section for more details.

The main panel's columns are:

ID – The ID of the activity. Click this link to access the activity's detail form in another window for a more detailed description or to make adjustments.
Asset ID – If the ID is a projected PM or a work order, the asset will be listed here in this column. Click the ID to open the asset detail form in another window.
Date – The date the activity is to take place (PM or reminder), or the date the activity was added (work order).
Description – The description of the activity. This is pulled from the 'Brief Description' field on the work order, PM or reminder.
Est Hours – The estimated amount of hours the activity will take to complete.
Assign To – For PMs and work orders, this is the person listed in the 'Assign To' field. For reminders, this is the person listed in the 'For User' field.
Type – The type of activity. Options are 'Work Order', 'Projected PM' and 'Reminder'.

Adding A Reminder

The “Add Reminder” button lets you add activity to the calendar to keep you informed of any activity, eMaint related or not.

Fill in the fields on the form with as much detail about the activity as you wish. The system will send a reminder to the email address(es) listed in the 'Email Address' field if you mark 'Email Reminder' to “True” and enter a date in the 'Date of Reminder' fields. Click 'Save' in the upper left corner to save the reminder. Your new activity will appear on the main panel on the day listed in 'Activity Date'.